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How to conduct a relevant history assessment

Before appointing or engaging a person to a prescribed position, an organisation must assess the person’s relevant history. Assessments must then be conducted every 3 years.

The relevant history obligations page has more information about who is required to undergo assessment, as well as obligations of:

  • sole traders
  • people working in partnerships
  • responsible authorities of organisations.

Policies and procedures

Your organisation must develop a policy and/or procedure that clearly states the process for identifying those who are performing prescribed functions within your organisation and the method/s you have adopted to obtain and assess their relevant history information.

Your organisation must ensure procedural fairness when conducting relevant history assessments.

Conducting relevant history assessments

Your organisation must determine how it will conduct an assessment of a person’s relevant history.  As outlined below an assessment may be conducted using one of the following methods:

  1. Obtain a criminal history report and conduct the assessment yourself.
  2. Obtain a child-related employment screening from the DCSI Screening unit.
  3. Agree to accept other evidence and conduct the assessment yourself.

Obtain a criminal history report and conduct assessment

Your organisation may conduct its own assessment of a person’s relevant history on the basis of:

  • the person’s criminal history as recorded on the person’s national police certificate
  • any information provided by the person for the purpose of the assessment.

You can apply for a national police certificate from South Australia Police.  In South Australia, release of criminal history information requires the consent of the applicant.

In the majority of cases, a person will have no criminal history. If a person does have a criminal history, you must assess this history, and any information provided by the person, in accordance with the Child Safe Environments: Standards for dealing with information obtained about a person’s criminal history (PDF 845KB) as part of a relevant history assessment. 

In all cases, your decision must be clearly documented as outlined on the procedural fairness page.

Free criminal history reports for volunteers

The Government is meeting the cost of obtaining criminal history reports for some volunteers who work with children in volunteer organisations through the Volunteer Organisation Authorisation Number (VOAN) scheme.

Obtain a child-related employment screening from the DCSI Screening unit

The Department for Communities and Social Inclusion (DCSI) conducts child related employment screenings.

Your organisation may require people occupying a prescribed position to obtain a child related employment screening through the DCSI screening unit. Organisations that enter into contracts with other organisations (such as government departments) should check whether such a requirement applies.

The DCSI screening unit has more information about applying for child related employment screenings.  

Accept other evidence and conduct an assessment

Your organisation may choose to accept a previously obtained criminal history report or child related employment screening certificate or letter if the information was obtained within the last three years. In such cases, the following forms of evidence are acceptable:

It is up to your organisation to decide whether it will accept these types of evidence. This decision, and how you will confirm the validity of any evidence provided by an applicant, should be clearly stated in your policy.

Further information about accepting other evidence is set out in Standard 4 of the Child Safe Environments: standards for dealing with information obtained about a person’s criminal history (PDF 845KB) as part of a relevant history assessment. 

Legislation

The following legislation relates to relevant history assessments:

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