The OSHC service is an integral part of the whole school service and should be addressed in the same way as other school services.
A principal who is managing an OSHC service must understand the requirements and expectations of the community in relation to the service.
The governing council must ensure that there is an instrument of authorisation (PDF 395KB) about the extent of the principal's responsibilities with the OSHC service.
It is the principal’s responsibility to:
- understand the requirements for quality in an OSHC service and the associated roles, responsibilities and views of all stakeholders in the service
- meet with the staff at the service to see how they work and organise how you will communicate with them about the service
- seek feedback from children and families who use the service
- visit the service when it is operating visit or network with other OSHC service.
As outlined in the OSHC policy (PDF 200KB) and the Provision of out of school hours care (OSHC) services on DECD sites procedure (PDF 582KB) principals must:
- assist the governing council to comply with Australian and state legislation, regulations and standards, including the National Quality Standard, the Education and Care Services National Law and the Education and Care Services National Regulations
- ensure that the quality of care being offered is in keeping with the values, principles and policies of the school, governing council, community and the department.
Principals are responsible for:
- managing non-teaching staff employed by the school governing council
- line management and performance and development of the OSHC director in accordance with DECD policy
- ensuring all staff are employed under the appropriate award classification and have a contract of employment that is consistent with the relevant National Employment Standards
- ensure all staff have a current relevant history screening clearance and RAN-EC training
- providing information for audit, statistical and reporting purposes and to inform policy and resource development for South Australia where required
- including the OSHC director in individual education plan meetings for children under the Guardianship of the Minister
- providing a copy of protective practices for staff in their interactions with children and young people and managing allegations of sexual misconduct in SA education and care setting guidelines
- ensuring the director completes the managing allegations of sexual misconduct training and facilitate a professional discussion regarding the key areas of both the protective practices and managing allegations of sexual misconduct documents to confirm a thorough understanding of these matters.
Policy and procedures to manage complaints and grievances must be developed and implemented in accordance with the education complaint policy (PDF 297KB).
The reporting incidents page has more information about dealing with complaints.
The principal must:
- table the OSHC financial reports and budget at each school governing council meeting
- ensure the OSHC service operates financially independent of the school
- ensure that appropriate employee entitlement provisions are maintained
- prepare and present the annual OSHC budget including proposed fee to the school governing council for approval
- ensure that appropriate delegations are minuted, recorded and practiced (annually)
- approve payroll, goods and services orders, and payment of invoices
- sign cheques and authorise EFT payments
- execute contracts.
Principals must ensure that operational policies and procedures of the service are developed in accordance with departmental policies and Regulation 168 of the Education and Care Services National Regulations.
The principal must:
- keep comprehensive staffing records to meet their legal obligations
- protect the privacy and confidentiality of individuals by ensuring that all records and information about individual children, families, staff and members of the OSHC advisory committee and school governing council are stored in a secure place and are accessed by, or disclosed only to, those people who need the information to fulfil their responsibilities or have a legal right to know
- ensure that members are aware that schools must manage, store and dispose financial records, certificates of insurance and other information regarding the operation of the OSHC service in line with the records management policy (staff login required).
Out of school hours care unit
Phone: 8226 6427
Email: decd.oshc [at] sa.gov.au