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When you volunteer to work on a council for a school or preschool (site) you might be an employer – or the employing authority – of non-teaching staff at the site.
Employer and contracting out work – the difference
When we say ‘employer’ we’re talking about the council directly employing non-teaching staff. You will be responsible for paying them, checking their relevant history screening and ensuring their work health and safety.
When you work on a council you might also need to contract work out. There are still responsibilities involved with this. For example, when you contract a third party provider of an out of school hours care service.
You can employ
If your site has any of these services, the council might need to employ people for:
- out of school hours care (OSHC)
- residential facilities
- bus driving
- land management
- building and equipment maintenance
- sports days and events that are outside usual school hours
- cleaning facilities
- administering awards and scholarships.
Sample contracts available for OSHC:
- Letter of engagement template - full and part-time canteen employees (Word 72KB)
- Letter of engagement template - casual canteen employees (Word 73KB)
- Letter of engagement template - full and part-time OSHC employees (Word 74KB)
- Letter of engagement template - casual OSHC employees (Word 73KB)
- Letter of engagement template - casual bus driver position (Word 73KB)
- Letter of engagement template - full time and part time bus driver position (Word 73KB)
You cannot employ
Your council cannot employ any teaching staff, including principals and teachers.
As an employer on a council, you might:
- be on an interview panel
- need to assess the suitability of a service provider through a third party provider panel
- consult with the community and assess different models for employment, including as a:
- provider, for example an out of school hours care service
- self-managed service, for example a canteen.
As the employer, you do have a wide range of responsibilities, but an important one that many councils need to be concerned about is relevant history screenings.
You also have responsibility for:
- work, health and safety
- human resources needs, like pay and leave.
Although the council has responsibility, the site leader does the day-to-day management. The council’s responsibility is always about governance.
Governing Councils, Office for Education and Early Childhood
Phone: 8226 9617
Email: decd.sitegovernance [at] sa.gov.au